HR audit in Ukraine: personnel records and HR processes

Audit report with risks and recommendations · Kyiv and all of Ukraine

An HR audit at GlobalStaff checks a company's personnel documents and HR processes against Ukrainian labour law. We review employment and civil-law contracts, HR orders, the staffing table, personnel files, timesheets, holiday schedules and how documents are stored. The result is a written report: deviations, the legal norms, risks and how to fix them.

When companies order an HR audit

• the person who kept personnel records has changed, and the new HR officer needs to take over the documents in order;
• a labour inspection is expected, including after an employee was dismissed at the employer's initiative or after a salary delay;
• management or the owner has changed, and you need to know the state of the HR documents;
• labour law on personnel records changes, and the documents have to follow it.

The audit can be full, covering all HR documents, or selective, covering separate sections: for example, only hiring and dismissals for a year, or only the employment of foreign citizens.

What we check in an HR audit

How an HR audit works

What you receive after the audit

You receive an audit report and recommendations on HR record keeping. The report follows one plan:

• the subject of the audit: which sections and which period were checked;
• deviations from the norm found in the documents;
• the legal acts the conclusion relies on;
• the risk each deviation carries;
• how to fix the shortcomings and in what order.

Bringing personnel records in line with labour law reduces the risk of disputes with regulators and fines. You can fix the documents yourselves or hand the work to us: restoring records and day-to-day HR administration are part of HR outsourcing in Ukraine.

HR audit and HR consulting: the difference

An audit is an independent check of personnel records: what is in order and what breaks the rules. HR consulting is wider: it works on how people management is organised, from the HR management mechanism to building an HR department from scratch. An audit is often the first step of consulting.

If the audit shows that the problem lies in the structure and the split of duties, the next step is organisational structure design; if in people and their skills, personnel assessment; if in bonuses and salaries, a payroll KPI system. All of these are parts of HR design.

An internal audit is run by the company's own staff, often by the people who prepared the documents. An external audit is done by invited specialists: they look at the documents without ties to whoever prepared them and record the findings in a report with recommendations.

Cost, timing and contract

Frequently asked questions